Project Overview

Phase 1 Timeline

Phase 1 Scope

Research Administration, Pre & Post Award Accounting business process review and design for industry best practices implementation

  • Research Business Practice and Policy Review Assessment – Documentation review, interviews, research operations walk through, integrated review of Pre-Award, Post-Award and Grants Accounting, review of current state and To Be future state in policies, processes and procedures, Organizational structure review and analysis
  • Electronic Research Administration (eRA) RFP development and Vendor Selection
  • UCF Financials / PeopleSoft Environment Review and Assessment for Grants Implementation and Optimization
  • Change Management Planning for Organizational & Technology Change

Phase 2 Scope

  • Implement PeopleSoft Grants Post Award Module
  • Change Management
  • Training initiatives

Phase 3 Scope

  • eRA System Implementation and PeopleSoft integration
  • Change Management
  • Training initiatives

Project teams

Project Management Team

Team Role - Phase I Wahoo Name
Project Champion Dr. Dale Whittaker
Executive Sponsor Dr. Elizabeth Klonoff
Sponsor Dr. Ozlem Garibay
Sponsor Rebecca Vilsack
Project Manager Charlie Smith

Project Steering Committee

Team Role - Phase I Wahoo Name
Executive Stakeholder / Project Steering Committee Dr. Joel Hartman
Executive Stakeholder / Project Steering Committee William Merck
Project Steering Committee Tracy Clark
Project Steering Committee Micheal Sink
Project Steering Committee Dr. Debra Reinhart
Principle Investigator Stakeholder / Project Steering Committee Dr. Ivan Garibay
Project Steering Committee Dr. Tom O’Neal

Project Core Team

Team Role - Phase I Wahoo Name
Line of Business Stakeholder Research Compliance & SME Douglas Backman
Line of Business Stakeholder Research Programs & SME Dr. Jennifer Shambrook
Line of Business Stakeholder Research Foundation & SME Kim Smith
Project Business Analyst Christine Silver
Project Lead & Coordination Chad Macuszonok
Project Technical Lead eRA - RIS SME Shafaq Chaudhry
FSS PeopleSoft SME Dorann Mullins
FSS PeopleSoft SME Brad Smith
Line of Business Stakeholder & Grants Accounting SME Michelle Greco
Line of Business Stakeholer UCF ERP & SME David Canova
Project Manager - UCF IT Kris Benoit
Security SME Chris Vakhordjian
Project Manager - FSS PeopleSoft Mark Wray
UCF ERP SME Felicia Kendall
Research Compliance SME Mary Stanley


Project Wahoo Vendor Demos


UCF is currently undertaking a multi-year, multi-phased project focused on the University-wide restructuring of research administration business processes and technologies to support Principal Investigators (PI) and UCF’s research enterprise. As part of Phase II of this project, we will begin reviewing electronic research administration (eRA) system vendor proposals and will be soliciting your participation in vendor system demonstrations.

Details on the ITN 1628JCSA are available here.

Vendor demos are scheduled for the following dates and times:

Huron Consulting Services, LLC

8/15/2017 01:00 PM

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Cayuse, Inc

8/16/2017 08:30 AM

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8/16/2017 01:00 PM

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The demos will be held in University Tower room 602 in Research Parkway. All sessions will be recorded and made available to the UCF community.

Live Streaming:

Live video streaming of the sessions will be made available here.


We kindly invite you to attend the sessions and provide your feedback using the short Qualtrics survey here.
Your participation in the selection process will be crucial to choosing an eRA system that best meets the needs of UCF research community and supports UCF on achieving our strategic goals.


Project Documents

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