The Institutional Review Board (IRB) is established to protect the rights and welfare of human subjects involved in UCF research activities being conducted under its authority. Huron IRB will replace the existing iRIS system.
Migrating from iRIS to Huron IRB will provide ease of use for Principle Investigators, reviewers, IRB Staff, and IRB Committee Members to complete actions within the system. The reporting and metrics from Huron IRB are more advanced and will provide better insight into submission details. Improvements to routing, business processes, and committee review will make IRB submissions more efficient.
Go Live is planned for December 21, 2018. The decision to implement the IRB module of the Huron Research Suite first was made based on the timing of the Common Rule regulations changes (set for January 2019), the scope of IRB, and the Huron upgrade schedule (scheduled for 2020).
Study team members may create a study, however only the PI has the ability to “Submit” the study to the IRB in the system. Please note that after completing the IRB SmartForm (study application), you have the opportunity to complete other actions on the study, such as adding an Ancillary Reviewer, adding members to the Guest List, and revising answers on the SmartForm. The final step is to “Submit” the study to the IRB Office, which is completed by using the “Submit” activity found on the left-hand side of the Workspace, under “Next Steps”. Once the study has been submitted to the IRB Office, the state (status) will be updated from “Pre-Submission” to “Pre-Review”.
A shell of each study was created in Huron IRB, with minimal information. When submitting either a Continuing Review or Modification, all first time Huron submissions will require study documents, either those previously approved in iRIS as- is or with updates to reflect a new modification request, uploaded in Huron. In addition, verification of the study team member needs to be completed by answering the yes/no questions regarding financial conflict of interest and study role. Please review the attached UCF Huron IRB Quick Reference Guide on "How to Submit a Modification or Continuing Review Request" found in the Help Center in Huron IRB (IRB > Help Center). Please note this guide has been updated to provide additional information based on feedback from the Research Community. Refer to this guide prior to starting your first modification or continuing review. Specific steps must be followed during the first time you log in to the study. If these steps are not followed correctly, there is no way to edit the submission and researchers will be asked to discard the submission and start over.
These studies were not carried over to the Huron system and will remain active in iRIS, unless a change is made to the study. If a modification is needed, a new study submission must be submitted in Huron using the new exempt study templates labeled "Request for Exempt Determination and Explanation of Research". These documents can be found in the Huron system under IRB> Library> Templates. Once an exempt study has been completed in Huron IRB, modifications can be made to that study with the same modification process used for Expedited studies.
A comprehensive list of Quick Reference Guides and how-to videos can be found in the Huron system under IRB > Help Center. If you have questions about how to use the Huron software, you may find the Help Center a very useful starting point.
Studies involving one PI should be created as a "Single-Site" study in huron IRB, even if there are multiple research locations. Please see the Huron IRB Quick Reference Guide "How to Create a Single Site Study" for additional information (IRB > Help Center).
Previously Faculty Advisors were to be listed on the last smart form page “” within the Huron IRB system, however based on feedback from the Research Community, this process has been revised. Going forward, Faculty Advisors should be listed as a team member with the role of “Faculty Advisor” on the Study Team Members page of the SmartForm (study application) in Huron IRB. This allows for Faculty Advisors to review study documents prior to final submission to the IRB Office. Because of this, the existing Faculty Advisor question was removed from the last page of the SmartForm. However, the Faculty Advisor checklist submission remains on the last page. For studies still in the “Pre-Submission” state (indicating they have not been submitted to the IRB Office), please update the Study Team Members page of the SmartForm. For any studies in review with the IRB Office but have not yet been approved, the IRB Office will send the study back so that you can update the Study Team Members page of the SmartForm. For any study that has been approved by the IRB Office, Faculty Advisors should be added to the Study Team Members page of the SmartForm the next time a MOD/Addendum is needed.
iRIS will be in “read-only” mode at the end of February 2019. You will have access to the information for up to a year. iRIS will be taken offline in the first quarter of 2020. The IRB Office and GRIT want to thank you for your patience and understanding as we are learning the new system. If there are any questions, please contact the IRB office at firstname.lastname@example.org. Any technical issues should be reported to email@example.com.
Huron Agreements provides management of financial and non-financial research agreements.
Migrating from CobbleStone to Huron Agreements will provide ease of use for principle investigators (PIs), reviewers, and Contract Managers to complete actions within the system. The reports and metrics from Huron Agreements are more advanced and will provide better insight into submission details. Improvements to routing and business processes will make contract submissions more efficient.
Go-Live of Non-Financial Agreements in Huron is planned for the end of June 2019. Go-Live of Financial Agreements in Huron is planned for November 2019, in conjunction with Huron Grants.
Huron Grants is a comprehensive solution for proposal submission and award management. The system ensures successful proposal creation and budget development, electronic submission to Grants.gov, and post-award management capabilities including award setup, modification entry, and budget reconciliation to enter and track sponsor approved budgets.
Migrating from ARGIS to Huron Grants will provide ease of use for principle investigators (PIs), reviewers, and the Office of Research to complete actions within the system. The reports and metrics from Huron Grants are more advanced and will provide better insight into submission details. Improvements to routing and business processes will make contract submissions more efficient.
Go-Live of Huron Grants is planned for November 2019.
These university-wide sessions led to the development of the program plan.
This is an example of moving to an industry standard organizational structure to support the $250M funding goal. Move will allow for an integrated pre-and post-awards division within the Office of Research.
This is an example of moving to an industry standard organizational structure to support the $250M funding goal. Dorothy is responsible for sponsored award administration and supports the work of faculty and staff involved in all sponsored awards. Dorothy has more than 25 years of experience in research administration and related areas, including compliance. Prior to joining UCF, she served as associate vice president for research and economic development at the University of Wyoming. She has held positions at the University of Colorado Denver and former UC Health Sciences Center, Washington University in St. Louis, and the University of Alaska Fairbanks.
Focus on research industry standard best practices and organizational changes has enabled the Office of Research to set a new funding record increasing funding by 34 million dollars.
Moving to standard business processes and commercial, well-supported technologies to support the $250M funding goal of the university. Completion of the overall program over the next 2 years will add efficiencies throughout ORC, with the department administrators and the ORC principle investigators.
Moving to standard installation of a commercial, well-supported technology to support $250M funding goal of the university. Completion of project and integration with Huron Research Suite in fiscal year 2019 will increase efficiencies throughout ORC, with the department administrators and the ORC principal investigators.
Financial Support Services (FSS) began implementing a university-wide, redesigned Chart of Accounts (CoA), which will support the PeopleSoft Grants Module
Implementation of a standard, multi-dimensional CoA structure will meet the university’s evolving needs for greater flexibility in budgeting, financial management, and reporting. Redesigning the CoA was a key initial finding of Program Wahoo to help standardize the university business processes.